Privacy & Legal
Last updated: 21 August 2019
277 Dartmouth Street, 4th Floor
Boston MA 02116
A Note to Users Outside of the United States.
Types of Data We Collect.
“Personal Data” means data that allows someone to identify or contact you, including, for example, your name, address, telephone number, e-mail address, as well as any other non-public information about you that is associated with or linked to any of the foregoing data. “Anonymous Data” means data that is not associated with or linked to your Personal Data; Anonymous Data does not, by itself, permit the identification of individual persons. We collect Personal Data and Anonymous Data, as described below. To the extent that Anonymous Data is linked to your Personal Data, we will treat it as Personal Data.
Information You Provide to Us.
- We may collect Personal Data from you, such as your first and last name, e-mail and mailing addresses, country, username and password when you register to create an account with us (“Account”).
- We may collect information relating to any transactions carried out between us on or in relation to the Knudge Services, including publishing notice and agenda information.
- We may collect information you have provided us for the purpose of managing your practice, such as project information, scheduling information and information about your clients and client contacts (which may include name, email address, contact information, emails, images, documents, meeting information).
- We retain information on your behalf, such as files and messages that you store using your Account.
- We may collect information that you provide if you submit a job application through our Site.
- If you use our Application or Site on your mobile device, we may collect your phone number and the unique device id number.
- When connecting to Application or Site via a service provider that uniquely identifies your mobile device, we may receive this identification and use it to offer extended services and/or functionality.
- Certain Knudge Services may require our collection of your phone number. We may associate that phone number to your mobile device identification information.
- If you provide us feedback or contact us via e-mail, we will collect your name and e-mail address, as well as any other content included in the e-mail, in order to send you a reply.
- We also collect other types of Personal Data that you provide to us voluntarily, such as your operating system and version, product registration number, and other requested information if you contact us via e-mail regarding support for the Knudge Services.
- We may also collect Personal Data at other points in the Knudge Services that state that Personal Data is being collected.
Information Collected via Technology.
- Information Collected by Our Servers. To make our Knudge Services more useful to you, our servers (which may be hosted by a third party service provider) collect information from you, including your browser type, operating system, Internet Protocol (“IP”) address (a number that is automatically assigned to your computer when you use the Internet, which may vary from session to session), domain name, and/or a date/time stamp for your visit.
- Pixel Tag. In addition, we use “Pixel Tags” (also referred to as clear Gifs, Web beacons, or Web bugs). Pixel Tags are tiny graphic images with a unique identifier, similar in function to Cookies, that are used to track online movements of Web users. In contrast to Cookies, which are stored on a user’s computer hard drive, Pixel Tags are embedded invisibly in Web pages. Pixel Tags also allow us to send e-mail messages in a format users can read, and they tell us whether e-mails have been opened to ensure that we are sending only messages that are of interest to our users. We may use this information to reduce or eliminate messages sent to a user. We do not tie the information gathered by Pixel Tags to our users’ Personal Data.
- Mobile Services. We may also collect non-personal information from your mobile device if you have downloaded our Application. This information is generally used to help us deliver the most relevant information to you. Examples of information that may be collected and used include how you use the Application and information about the type of device you use. In addition, in the event our Application crashes on your mobile device, we will receive information about your mobile device model software version and device carrier, which allows us to identify and fix bugs and otherwise improve the performance of our Application. This information is sent to us as aggregated information and is not traceable to any individual and cannot be used to identify an individual.
- Information Collected from Third Party Companies. We may receive Personal Data from third party sources. We may add this information to the information we have already collected from you directly via the Knudge Services.
Use of Your Personal Data
- General Use. In general, Personal Data you submit to us is used either to respond to requests that you make, or to aid us in serving you better. We use your Personal Data in the following ways:
- facilitate the creation of and secure your Account on our network;
- identify you as a user in our system;
- provide improved administration of our Knudge Services;
- improve the quality of experience when you interact with our Knudge Services;
- send you administrative e-mail notifications, such as security or support and maintenance advisories;
- to send statements and invoices to you, and collect payments from you;
- respond to your inquiries related to employment opportunities or other requests; and
- send newsletters, surveys, offers, and other promotional materials for other marketing purposes of Knudge.
- User Testimonials and Feedback. We often receive testimonials and comments from users who have had positive experiences with Knudge Services. We may post user feedback on the Site from time to time. We will share your feedback with your first name and last initial only. If we choose to post your first and last name along with your feedback, we will obtain your consent prior to posting your name with your feedback.
- Creation of Anonymous Data.We may create Anonymous Data records from Personal Data by excluding information (such as your name, email address, content of email) that makes the data personally identifiable to you. We use this Anonymous Data to analyze request and usage patterns so that we may enhance the content of our Knudge Services and improve Site navigation.
Disclosure of Your Personal Data.
- Third Parties Designated by You. When you use the Knudge Services, the Personal Data you provide will be shared with the third parties that you designate to receive such information, including clients and business associates.
- Users. We will share your Personal data with other users of the Knudge Services that you designate and authorize solely for the purpose of providing you with Knudge Services.
- Third Party Service Providers. We may share your Personal Data with third party service providers to: provide you with the Knudge Services; to conduct quality assurance testing; to facilitate creation of accounts; to provide technical support; and/or to provide other services to Knudge.
Third Party Websites.
Your Choices Regarding Information.
You have several choices regarding the use of information on our Knudge Services:
- Cookies. If you decide at any time that you no longer wish to accept Cookies from our Knudge Services for any of the purposes described above, then you can instruct your browser, by changing its settings, to stop accepting Cookies or to prompt you before accepting a Cookie from the websites you visit. Consult your browser’s technical information. If you do not accept Cookies, however, you may not be able to use all portions of the Knudge Services or all functionality of the Knudge Services. If you have any questions about how to disable or modify Cookies, please let us know by emailing us at email@example.com.
- Changing or Deleting Your Personal Data. You may change any of your Personal Data in your Account by editing your Account through the Knudge Services or by contacting us directly using the contact information provided above. You may request deletion of your Personal Data by us, and we will use commercially reasonable efforts to honor your request, but please note that we may be required to keep such information and not delete it (or to keep this information for a certain time, in which case we will comply with your deletion request only after we have fulfilled such requirements). When we delete any information, it will be deleted from the active database, but may remain in our archives. We may also retain your information for fraud or similar purposes.
- Applications. You can stop all collection of information by the Application by uninstalling the Application. You may use the standard uninstall processes as may be available as part of your mobile device or via the mobile application marketplace or network.